Digital Transformation of a Logistics business with TeamLease HRtech

Our logistics and transportation client, with nearly three decades of experience, faced challenges in tracking employee attendance, manual onboarding, and error-prone payroll processing. We provided solutions such as an Applicant Tracking System, Core HR, and Payroll Integration, resulting in increased hiring capacity, paperless onboarding, streamlined payroll processing, enhanced HR insights, and automated reporting.

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  • The client wasn’t equipped with the right technology to capture employee attendance with real-time geo-tracking.
  • Employee onboarding involved a 10 pages long physical form that had to be filled out manually. It was an inconvenience for the new hires and hampered onboarding experience.
  • Salary calculation was being done on spreadsheets. The process was prone to errors, time consuming, and had too many dependencies.

The Implementation

  • We took the employee data of the client in a predefined format to feed it into the platform.
  • We also understood the client’s HR policies for in-time, out-time, leaves, expenses, etc and configured the system accordingly.
  • After the configuration, the client conducted the User Acceptance Testing (UAT) for a week.
  • Finally, we took the client live after a successful UAT.

Key Results

  • The client’s ability to hire new employees increased from 2-3 per month to 10-15 per month.
  • From 10 page documents, the onboarding process now requires zero paperwork.
  • Payroll processing reduced from a 4-day long process to a 1-day process.
  • The HCM platform started providing a bird-eye view of most of the HR processes in various graphical and tabular formats.
  • Preparation of HR reports is now an automated process.

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